When they receive that message they can read the details but if they use Outlook there’s bonuses. Outlook lets you create an appointment in your calendar then email the details to other people. But if the people you send appointments to don’t have Outlook they’ll still see the message. Second – these features work best with anyone who uses Outlook (any version but preferably Outlook 98 or above, but not Outlook Express) and uses the Calendar feature. Personally I use these features for much more important and vital arrangements like theatre and dinner dates with friends. But that doesn’t mean that you have to type in each appointment – Outlook lets you send and receive proposed meetings without all the extra stuff and in this issue of OfMM we’ll tell you how.įirstly – I’ll talk about meetings and appointments, even though it sounds all business-like and formal. In the real world we don’t put all out lives in the Outlook calendar, and so each person needs to control what appointments get added and changed. Shared calendars are a nice idea but personally I don’t want people poking around in my appointments, even if it’s just to see what time is available. That’s all wonderful in companies which have all the back-end support for such things. Microsoft has built some fancy appointment stuff into Outlook with shared calendars, resource allocation and all manner of gizmos. This will then stay in their 'Other Calendars' section in Outlook.It’s easy to share appointment details with other people, whether they use Outlook or not. They can then click the Open button from the email to view the calendar.
Once you have clicked the Share button, the other user will receive an email. Once you have selected the user, choose the level of permissions they need from the drop down menu then click share. Right-click 'Calendar' under Your Calendars and select Sharing Permissions.Įnter the email address of the user you would like to share your calendar with and select them from the list. Select the calendar icon at the bottom left of the page. Open a web browser and go to Enter your email address, then password and sign in. If you do not use Microsoft 365, please see the guide here. This guide is for users on Microsoft 365. To share your personal calendar to other users, please use the following instructions.
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